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Administrative Leave Guidance for Emergency Closures

In cases in which the University of Florida closes due to threatening weather, administrative leave is  granted to eligible employees who were scheduled to work during the time of the closure. However, anyone on pre-approved leave will remain on such leave and will not be eligible to receive the administrative leave.

Reporting administrative leave

All non-exempt (excluding OPS) and USPS Exempt Employees

These employees should report hours they were scheduled to work during the closing period via the Weekly Elapsed Screen using the “900-Administrative Leave-EMC” time reporting code.  Enter the number of hours the employee was actually scheduled to work.

Essential Personnel

Essential employees who work during an official campus closing — who are non-exempt (excluding OPS) and USPS Exempt Employees — will need to record the time they worked during the closing along as well as the full day of administrative leave. By doing so, these employees will ensure that they appropriately accrue special compensatory leave in addition to their normal pay. If the compensatory leave is not used by the employee by the end of the fiscal year in which it was accrued, the employee will be paid for the leave. For further guidance on Essential Personnel, please visit the Employee Relations section of the UFHR website

Exempt TEAMS Employees and Faculty

These employees will not need to record this time through Weekly Elapsed Screen. (However, if exempt TEAMS or Faculty employees have entered the “900-Administrative Leave-EMC” time reporting code it does not need to be removed).

TEAMS exempt employees who were required to work during the emergency closing are also eligible for compensatory leave at the discretion of the supervisor — although this compensatory leave is handled at the department level and not accrued via the myUFL system.  Faculty and graduate assistants are not eligible for compensatory leave under this policy.

If you have questions or need further assistance, please contact University Benefits at (352) 392-2477 or email central-leave@ufl.edu or timelaborhelp@admin.ufl.edu.