FAQ for Applicants

Who can apply for Aid-a-Gator relief?

Current faculty and staff employed by the University of Florida may apply for financial assistance through Aid-a-Gator. This program does not apply to volunteers, faculty on emeritus (i.e., unpaid) status, or undergraduate student employees.

Undergraduate students, graduate students, and fellows who are experiencing financial hardship should contact the Office of Student Financial Affairs at (352) 392-1275 or visit the office in S107 Criser Hall for support.

When can I apply for aid through Aid-a-Gator, and what can be covered with awarded aid?

Aid-a-Gator funds are intended to be a temporary life-preserver, not an income supplement or an alternative to insurance, FEMA or other types of public aid. Aid-a-Gator offers support to colleagues facing unexpected, temporary financial hardship as a result of a declared natural disaster (hurricane, flooding, tornado or sinkhole) or public health emergency. In the event of such an event, the Aid-a-Gator application will be activated.

Do I have to repay an Aid-a-Gator grant?

Typically, you will not have to repay the amount awarded to you. The Aid-a-Gator program is designed to be a grant and not a loan. However, if you submit to your insurance company, FEMA or another disaster relief program a request for reimbursement for the same costs detailed in your Aid-a-Gator application and you are subsequently reimbursed for those costs, the university asks that you return the amount back to Aid-a-Gator.

Can I apply more than once?

The maximum amount an employee can be awarded is $1,500 in a calendar year. If you are awarded an amount less than the maximum and another crisis arises, you may submit a new application. However, the total cap of $1,500 per employee per calendar year remains.

What documentation is required to be submitted with the application?

This will depend on the individual claim. However, you should provide any documentation that is relevant to the specific financial need and hardship you experienced as a result of a declared natural disaster or public health emergency. Consider submitting copies of bills, letters, receipts, photographs of home damage and proof of ownership.

How are funds received?

Aid-a-Gator funds will be processed through the payroll system and will be directly deposited into the bank account on record.

Will Aid-a-Gator grants be taxed?

Generally, Aid-a-Gator awards will be taxed as income and applicable payroll deductions will be made.

Who do I contact for more information or to ask questions?

Aid-a-Gator for faculty and staff is administered through UF Human Resources. If you have questions or need additional information, email us at AidaGator@hr.ufl.edu.

If my application is denied, is there an appeals process?

No. Applications could be denied for a variety of reasons, including lack of funding, untimely submission, improper requests, refusal to provide additional information, etc. To best secure your chances of being awarded a grant through Aid-a-Gator, make sure your application is complete, clear and detailed and provides as much relevant supporting documentation as possible.